Excel
Restaurant scheduling, simplified
Your restaurant schedule, ready in a few minutes.
Build shifts, manage availability and share the schedule with your whole team — with hospitality labor rules checked as you go.
French hospitality labor rules (IDCC 1979) checked on every schedule
The problem
Does your schedule still take too much time?
You send a photo of the schedule and then field dozens of questions.
Last minute
Someone drops a shift and the whole week has to be rebuilt.
CrewPlan keeps everything in one place.
The solution
Go from a chore to a finished schedule in a few minutes.
Build your team’s hours, share them automatically and simplify how you run each service. Leave the Excel files and WhatsApp photos behind.
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Build your schedule
Your services, roles and team availability in one tool.
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Publish it to your team
One click to publish. Everyone gets their hours on their phone.
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Everyone knows their hours
No more WhatsApp photos. The current schedule stays in one place.
Free generator
Create your first schedule for free
Try CrewPlan on your next week of shifts.
- Choose your days and services (lunch, dinner…)
- Add first names for the floor, kitchen or bar
- Get a grid ready to print or send
No card required.
Features
Everything you need to manage hours
Features that are actually in CrewPlan.
Schedule building
Build the week by service and by role, with alerts on common hospitality labor rules before you publish.
Availability
Record each employee’s availability so the schedule is realistic from the start.
Share with the team
Publish the schedule: everyone checks their hours on their phone via a link or a QR code.
Notifications
When you publish, the team is notified. No need to send a photo of the schedule.
Time clock
Employees clock in, take breaks and clock out from their phone. Hours stay in one place.
Contracts
Have contracts signed on mobile and keep them filed, next to the schedule.
Team management
Organize floor, kitchen and bar, extra staff and several locations, depending on your plan.
Employee app
Schedule and time clock in their pocket: an Android app and an iPhone web app, via the restaurant QR code.
Hospitality labor rules
A schedule that follows hospitality labor rules, without spending your evenings on it.
Each week, CrewPlan checks the French hotels, cafés and restaurants agreement (IDCC 1979) and the labor code. Gaps are flagged before you publish, with a suggested fix.
Hours and daily span
10 hours of work maximum per day, a daily span adapted to the team (floor, kitchen, bar), and limited split shifts.
Required rest
11 hours of rest between two days, 2 rest days per week, 6 consecutive days maximum.
Weekly limits
48 hours maximum in a week, overtime tracking (25% and 50% premiums) and contract-hour overruns.
Breaks
A 20-minute break after 6 hours of continuous work, checked automatically.
Employee app
Time clock and schedule in their pocket.
Employees scan the restaurant QR code, clock in, record breaks and clock out, and check their hours for the week.
Android: allow installation from your browser if the phone asks. iPhone: the App Store app is on the way; until then, the web app does the same job.
Use cases
Built for hospitality teams
Before / after
What changes day to day
Before CrewPlan
- Excel
- WhatsApp photos
- Manual edits
- Questions about hours
- A schedule that is hard to keep up
With CrewPlan
- One schedule
- Hours everyone can open
- Fast publishing
- Team kept informed
- Schedule always current
How it works
Four steps to get started
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Add your team
Create employee profiles and group them by team.
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Enter availability
Mark who can work which services so you avoid impossible shifts.
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Build the schedule
Build or generate the week, adjust it, and check the labor-rule alerts.
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Share it
Publish: the team gets their hours on their phone, with no required install.
Why CrewPlan
Concrete benefits, grounded in what the product does
Less time spent building schedules
You build the week once, adjust the exceptions, and publish.
A better-informed team
Everyone sees their hours in the same place, as soon as the schedule is published.
One place for the schedule
Scattered files and lost screenshots stop being the system of record.
Simpler change management
When a shift moves, you update the central schedule — the team opens the current version.
Pricing
Straightforward plans.
Every plan starts with 1 month free, no card required.
Starter
29 €
excl. VAT / month, after the free month
- Up to 3 locations
- Up to 30 employees
- Schedule, time clock and contracts
- Signing on a phone
- PDF export
No card · no commitment
Pro
79 €
excl. VAT / month, after the free month
- Unlimited locations
- Unlimited employees
- Every feature
- Priority support
No card · no commitment
Groupe
Custom quote
For groups and multi-site brands
- Many sites or several brands
- A plan shaped around your organization
Reply by email
FAQ
Common questions
What is the best software for a restaurant staff schedule?
The best tool depends on your team. For a restaurant, choose software that keeps shifts, availability and sharing in one place, instead of Excel or WhatsApp. CrewPlan is built for hospitality: schedules, publishing to the team, time clock and contracts together.
How do you build a restaurant schedule?
List your services (lunch, dinner), roles and each person’s availability. Build the week with rest periods and daily spans in mind, then share the schedule with the whole team. Start for free with the CrewPlan generator, then move to the full tool to publish and track changes.
Does the schedule follow hospitality labor rules?
Yes. CrewPlan checks the French hotels, cafés and restaurants collective agreement (IDCC 1979): maximum daily hours, span of the day, 11 hours of rest between shifts, 2 rest days a week, 48 hours maximum per week, breaks and overtime. Each gap is flagged before you publish, with a suggested fix.
Can you build a restaurant schedule for free?
Yes. The CrewPlan generator builds a week of shifts with no sign-up and no card. The CrewPlan trial also includes one month, no card, to try schedules, sharing, time clock and contracts.
How do you share a schedule with your team?
With CrewPlan, you publish the schedule: each employee sees their hours on their phone via a link or a QR code, with no required app install. No more sending photos on WhatsApp.
Can you replace Excel for managing shifts?
Yes. An Excel file does not notify the team and falls apart as soon as someone needs a cover. CrewPlan keeps the schedule, availability and publishing in one place, so everyone sees the current version.
How do you manage employee availability?
In CrewPlan, you record each employee’s availability before you build the week. The schedule uses those constraints so you avoid impossible shifts and cut the back-and-forth.
Do you need a card to get started?
No. The generator is free without an account. The CrewPlan trial lasts one month, with no card and no commitment.
Do employees have to install an app?
No. Your team views the schedule, clocks in and signs from their phone via a link or a QR code. An Android app and an iPhone web app are available, and neither is required.
Blog & guides
Advice for planning your team
Article · FR
How to build a restaurant schedule efficiently
A practical method to build the week without spending the whole evening on it.
Article · FRRestaurant schedules in Excel: limits and what to do next
When an Excel file is enough, and when it starts to slow you down.
Guide · FRRestaurant scheduling guide
A practical guide to organizing the floor and the kitchen in the same week.
Article · FRManaging your team’s availability
Collect, centralize and use availability without WhatsApp chaos.
Ready to simplify your schedules?
Create your next schedule for free with CrewPlan.
No card required · Free trial · Set up in a few minutes
A question? contact@crewplan.fr · Request a demo